Introduction
Overview
The Government of Newfoundland and Labrador has upgraded all its financial systems with the Oracle Business Suite Version 11i. The systems being upgraded are: General Ledger, Accounts Payable, Accounts Receivable, Inventory, Purchasing and Budgeting. A new Order Management system has also been developed.
The Oracle General Ledger system will allow users to perform journal entries, budget transfers, and inquiries on accounts, available funds and journal entries. It will also allowdrilldown into sub ledgers of the General Ledger. It allows users to run standard and financial reports.
Objectives
The objectives of this manual are to provide you with a working knowledge of the specific functionality of the Oracle General Ledger Module. Upon successful completion of this courseware, you should be able to:
- Create journal entries using Oracle General Ledger.
- Carry out related functionality to journal entries (i.e. reverse journal entries, change accounting periods, check funds, reserve funds and approve journals).
- Perform Budget Transfers.
- Perform General Ledger Inquires
- Run Standard Reports in ADI and publish.
- Run Financial Reports in ADI and publish.
Integration with other Modules
The General Ledger module is fully integrated with the Oracle Purchasing, Accounts Receivable, Assets and Accounts Payable modules
Responsibilities
General Ledger Enterer /Approver - Department Specific
Journals are entered into the General Ledger module by central and departmental users. The enterer must also check funds and reserve funds on the individual journal entries, and forward to the Approver. Journals can be entered or approved by this Responsibility, but not both.
General Ledger Budget User - Department Specific
The budget user enters all budget transfers and also performs the funds check and funds reservation functions for these transfers
Central Agency
The posting of all journal entries and budget transfers will be the responsibility ofthe Government Accounting Division. All reports from the General Ledger will initially be generated in the Government Accounting Division.
General Ledger Inquirer
The inquirer performs account, available funds and journal entry inquiries in the General Ledger.
System Access and Security
Each user will be assigned a personal User ID and Password enabling access to the General Ledger System. Due to security reasons, users are advised to memorize their User ID and password and keep this information confidential.
Should you forget or accidentally suspend your password, please have the OMSP Co-ordinator for your Department contact System Administration for reconnection.
